A Cool Plugin to Make You More Productive in Gmail

Posted by David Chism | Mon, Jan 11, 2016

 A Cool Plugin to Make You More Productive in Gmail

Intro­duc­ing Boomerang

boomerang-for-gmail-logoOver the years I have tried a num­ber of plu­g­ins in my busi­ness Gmail to make me more pro­duc­tive. I want­ed to intro­duce you to per­haps my favorite plu­g­in that has saved me count­less hours and made me far more effi­cient in my dai­ly work habits. It is called Boomerang for Gmail. It has a num­ber of key fea­tures such as send­ing emails at a lat­er time, help­ing to orga­nize my cal­en­dar of events (Google Cal­en­dar), boomerang­ing” my emails back into my inbox at a lat­er time, and my per­son­al favorite: noti­fy­ing me if I do not receive a reply back about an email I sent after a cer­tain time peri­od. Let me break down a few fea­tures of this one plu­g­in and why using Boomerang is worth it for busi­ness own­ers and sales­peo­ple.

Send­ing An Email At a Lat­er Time

This is not a fea­ture I use a lot, yet it can come in handy. Have you ever received an email and respond­ed tpo quick­ly? Some­times it can make you look too avail­able. So, a ven­dor sends me an email and I reply at light­ning speed. What tends to hap­pen? He/​She will pick up the phone and call me, because they think I’m avail­able! I don’t want that! So some­times I’ll type up my email response and hit the red but­ton (see screen­shot): send lat­er.” I can have this auto­mat­i­cal­ly set­up for 2 hours, 4 hours, next day, next week etc. to send.

Boomerang If No Reply

Most of the emails I send typ­i­cal­ly need a response. It is nice to know whether some­one saw my email or even opened it. Yet for what I do, and I am sure you are sim­i­lar, I am more inter­est­ed if I get a reply to my email. So with Boomerang for Gmail, I click a but­ton if I need a response (See screen­shot). I nor­mal­ly just use the default tomor­row morn­ing if no response” fea­ture. So I send my email, click the but­ton and move on to the next activ­i­ty. This gets the assign­ment off my mind, which is cru­cial. Before I used Boomerang, I had to con­tin­u­al­ly make myself task reminders of when to fol­low up. Now I just rely on my unread inbox to remind me of when I need to take action. The fol­low­ing morn­ing (ear­ly) I will get the email back in my inbox high­light­ed with a tag called Boomerang.

Sched­ul­ing To Read Emails For Later

This is a fea­ture I enjoy a lot because I like to keep my inbox free of clut­ter. We all orga­nize our lives dif­fer­ent­ly when it comes to task man­age­ment. For me, my inbox real­ly has become my main to do list. Now when I have unread mes­sages, I quick­ly scan through them and use the boomerang fea­ture for when I need to respond to an email. So if a cus­tomer emails me some­thing that I know is NOT urgent, I’ll snooze” the email for a lat­er time of the day. I have received emails that can even wait 3 – 4 days or even a week (from ven­dors). In that case, I’ll snooze (aka boomerang) those emails for 4 days lat­er or the fol­low­ing week. Those emails are removed from my inbox until it is time to respond. It keeps my brain less clut­tered and focused on more impor­tant things. It also helps me to not for­get emails!

The Cal­en­dar Fea­ture of Boomerang

This is the part of Boomerang I use the least, yet it is still a handy func­tion. When send­ing an email, I can click a but­ton in my com­posed email and send sev­er­al things to my recip­i­ent regard­ing my google cal­en­dar. I can share my avail­abil­i­ty for that week, sug­gest a few times to meet or start a meet­ing” with them. It saves time hav­ing to go back and forth with your recip­i­ent. There are oth­er fea­tures for Boomerang, but I have men­tioned the ones I use the most in this post.

The Cost for Boomerang

If you are using Gmail’s free account (per­son­al use) Boomerang for Gmail is $4.99. I am guess­ing many of you read­ing this post are using the Google Apps for Work plat­form. In that case, Boomerang is $14.99 a month per user for what they call PRO” ver­sion. I did­n’t even think twice about the cost per month, because it is worth every pen­ny. There is a pre­mi­um ver­sion for around $50, but I have not seen the need for that upgrade at this time.

What If You Just Get Too Many Emails

Boomerang is a great pro­duc­tiv­i­ty tool that you will come to love the more you use it. If you just hap­pen to have too many emails com­ing into your inbox in the first place, you might need anoth­er tool. There is one that hap­pens to be free and is worth sign­ing up for. It is called Unroll​.me. I’ll write more on this in anoth­er post soon.

About David Chism

David Chism started his business out of a passion for helping small contracting businesses grow, be more profitable and become better known to their target clients. One lifelong hobby of David is using techie gadgets. So this blog is a place where he writes about technology, marketing ideas, just for fun (humor), personal thoughts on small business and more.


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