Dropbox and Google Drive - Choose Only 1

Drop­box

Many cus­tomers of mine and friends have used and con­tin­ue to use Drop­box to upload, store and share files and fold­ers. It has become the ​“Kleenex” brand of online file stor­age. Drop­box is a fan­tas­tic pro­gram. It is super easy to use and has a num­ber of great fea­tures includ­ing its newest col­lab­o­ra­tion piece called Drop­box Paper.

Google Dri­ve

If your com­pa­ny is using G Suites (for­mer­ly Google Apps for Work) for your work email, then you already get some­thing sim­i­lar to Drop­box called Google Dri­ve. Orig­i­nal­ly Drop­box was bet­ter. I stored all my long term files/​folders in Drop­box and then used Google Dri­ve for unim­por­tant doc­u­ments and misc. files. Over a few years, I noticed that I began to save things in both places as Google Dri­ve cre­at­ed more fea­tures and became sim­i­lar to Drop­box. Soon I noticed I was won­der­ing where I was sav­ing things? ​“Was that file in Drop­box of Google Dri­ve?” Sev­er­al years ago, I moved every file and fold­er from Drop­box to Google Dri­ve. I absolute­ly loved Drop­box, and I hat­ed part­ing ways. Yet I real­ized that Google Dri­ve did exact­ly the same things as Drop­box with even more options and fea­tures like col­lab­o­ra­tion and direct inte­gra­tion with my email plat­form (gmail). It also allowed me to cre­ate doc­u­ments and cus­tom spread­sheets very sim­i­lar to Microsoft Word or Excel. I do not remem­ber the last time I opened up MS Word or Excel to cre­ate a doc or spread­sheet! Once I got Google Dri­ve 100% set­up, I stopped pay­ing for Drop­box and using MS Word and Excel. (P.S. I can still save and work with MS Docs/​Excel with Google Drive…in case you were won­der­ing)

Drop­box or Google Dri­ve For Your Organization

If you are using Drop­box and Google Dri­ve and keep file and fold­ers in both places, it is time to plan on choos­ing Drop­box or Google Dri­ve. I would strong­ly encour­age you to not use both. The ONLY rea­son you would ever want to con­sid­er using both is if you want a sec­ond back­up in case, God for­bid, one of them was hacked.* Life will be so much eas­i­er when you choose one prod­uct and stick with it! If you have G Suites, you do not need Drop­box. That is the bot­tom­line. It will save you mon­ey too! If you want to pay extra and you like Drop­box bet­ter (and do not want to learn how easy it is to use Google Dri­ve) they pay for both —but only use 1 file stor­age pro­gram. As slick as Drop­box con­tin­ues to be, Google Dri­ve will def­i­nite­ly do the trick for any orga­ni­za­tion who already has G Suites. *To avoid get­ting hacked, make sure two-step authen­ti­ca­tion is turned on for all users!