Two Step Authentication-Added Security

Posted by David Chism | Sun, Jan 12, 2014

Two-Step Authentication-ExampleIs My Data Safe Online?

Are you using Drop­box, Google Apps, Ever­note or a pass­word pro­tec­tion pro­gram for your busi­ness? If so, you have prob­a­bly won­dered if your data is safe off and online. Am I right? In most cas­es, the answer is yes. The com­pa­nies list­ed above (Drop­box, Ever­note & Google) tend to take good care of your login account and data. They have to do this, because if there were lots of hacks and data stolen, their busi­ness mod­el would fail.

What Is Two-Step Authentication?

In this short blog, I want­ed to rec­om­mend one extra secu­ri­ty step you should def­i­nite­ly con­sid­er if you are pri­mar­i­ly using cloud-based pro­grams. It is called two-step authen­ti­ca­tion. You may have seen or heard about this sort of thing. A lot of well known banks have had this sys­tem set­up for their online bank­ing for years. Basi­cal­ly, after you login to your pro­gram, enter user­name and pass­word, if two-step is turned on, you will get an email or text mes­sage with a 6 dig­it code to type into your pro­gram. This adds a sec­ond lev­el of secu­ri­ty, ensur­ing that YOU, not a hack­er, is log­ging in to the cloud sys­tem. It might sound annoy­ing, but in most cas­es the two-step authen­ti­ca­tion mem­o­rizes your device for 30 days.

Do You Need Two-Step Authentication?

As explained above, I real­ly do sug­gest that you enable two-step authen­ti­ca­tion. As more and more peo­ple begin to use cloud prod­ucts, hack­ing and steal­ing infor­ma­tion will def­i­nite­ly increase. Even if you are using the paid pro­grams, two-step is still a good prac­tice. The chances of get­ting hacked are far more like­ly than win­ning the lot­tery. So take the extra time to enable it today. I will say that this func­tion is typ­i­cal­ly not an option for free accounts. So if you are using the pre­mi­um ver­sions of Drop­box or Ever­note, you can turn this on now. If your com­pa­ny is using Google Apps for Busi­ness Free Edi­tion, I would upgrade to the paid ver­sion strict­ly for this added secu­ri­ty fea­ture. You also get extra stor­age! Have you already been using two-step authen­ti­ca­tion? How is it work­ing for you? Any feed­back or comments?

About David Chism

David Chism started his business out of a passion for helping small contracting businesses grow, be more profitable and become better known to their target clients. One lifelong hobby of David is using techie gadgets. So this blog is a place where he writes about technology, marketing ideas, just for fun (humor), personal thoughts on small business and more.


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